To help you make your decision to book, we have included a copy of our conditions of hire.

These booking forms are in Adobe Acrobat Portable Document Format (PDF) and should be easily read using Adobe Acrobat Reader.
The latest free version can be found here

Click on the link below to download a printable copy of the conditions of hire and see what you are agreeing to when you book our village hall.

conditions of hire PDF

Please read these conditions of hire carefully so that you are aware of your responsibilities.

TERMS OF HIRE FOR HOCKLEY HEATH PAVILION

Hire charge/deposit

• The hire charge and deposit must be paid by the Hirer seven days in advance of the Hire Period, payment by cheque made payable to Hockley Heath Residents Association.  If the booking is made less than seven days before the Hire Period the hire charge and deposit must be paid in cash.   Subject to the terms of this contract, the deposit, or remaining balance, will be repaid to the Hirer by cheque within seven days of the end of the Hire Period.

Supervision

• The Hirer will, during the Hire Period, be responsible for supervision of the Premises, the fabric and the contents; their care, safety from damage however slight; or change of any sort and the behaviour of all persons using the Premises whatever their capacity; including proper supervision of car parking arrangements. Please note: No pins, sellotape, blue-tak or other fastenings are to be used to hang posters, decorations, balloons etc to the walls, ceilings, doors or woodwork of the building.  Where it is found that the Hirer has used any such items, a fee of £5 will be deducted from the deposit.

Use of Premises

• The Hirer shall not use the Premises for any purpose other than that described above in this hire agreement and shall not sub hire or use the Premises or allow the Premises to be used for any unlawful purpose or in any unlawful way nor do anything or bring onto the Premises anything which may endanger the same or render invalid any insurance policies in respect thereof nor allow the consumption of alcohol thereon by anyone under the age of eighteen nor allow the sale of alcohol without appropriate licensing arrangements in place.

Licences

• The Hirer shall be responsible for obtaining such licences as may be needed for the sale or supply of intoxicating liquor or for performances of any kind whatever as necessary and for the observance of the same at the Premises for the duration of the Hire Period.

Gaming, betting and lotteries

• The Hirer shall ensure nothing is done on the Premises on or in relation to the premises in contravention of the law relating to gaming, betting and lotteries.

Public Safety Compliance

• The Hirer shall comply with all conditions and regulations made in respect of the Premises, by the Fire Authority, Local Authority or otherwise, particularly in connection with any event which includes public dancing or music or other such entertainment or stage plays.  The Hirer must make themselves familiar with our Fire Safety Policy, a copy of which is attached to the notice board in the hall.

Health and Hygiene

• The Hirer shall be responsible, if preparing, serving or selling food observe all relevant health and hygiene regulations.

Electrical Appliances

• The Hirer shall ensure that any electrical appliances brought by him onto the Premises and used there shall be safe and in good working order, and used in a safe manner.

Indemnity

• The Hirer shall indemnify the Committee for the cost of the repair of any damage done to any part of the Premises (including the exterior and the recreation ground) or the contents of the Premises which may occur during the Hire Period as a result of the hiring.

Accidents and Dangerous Occurrences

• The Hirer must report all accidents involving injury to the public to the Committee as soon as possible. Any failure of equipment must also be reported as soon as possible.

Children

• The Hirer shall ensure that any activities for children are compliant with all legislation from time to time in force and that only appropriate persons have access to children.

Cancellation

• If the Hirer wishes to cancel the booking and the Committee is unable to find a replacement booking the Hire Charge shall be at the discretion of the Committee.
• The Committee reserves the right to cancel in the event of the Premises being required for use as a Polling Station, or if the hall is rendered unfit for use in any way in advance of the Hire Period in which case the Hirer shall be entitled to full reimbursement of any sums already paid. Further, the Committee reserves the right to cancel any booking on 7 days written notice to the Hirer and the Hirer shall be entitled to a full refund of any sums already paid.

End of Hire

• The Hirer shall be responsible for a) leaving the Premises and the surrounding area in a clean and tidy condition; b) ensuring all doors and windows are properly locked and secured unless directed otherwise by the Committee, c) switching off all lights and d) ensuring any contents temporarily removed from their usual positions are properly replaced.  If any of the items a) to d) are overlooked,  a fee of £5 will be deducted from the deposit for each item of infringement (for example, but not limited to each door left unsecure, each window left open, each light left on, etc)

Noise

• The Hirer shall ensure that the minimum of noise is made on arrival and departure and, for evening bookings, that the gates to the car park are locked and secure.

Refuse

• The Hirer shall remove all rubbish or other refuse from the Premises at the end of the Hire Period and shall NOT deposit or dispose of the same within the premises or the Recreation Ground.  For each item of refuse left behind at the end of the Hire Period, a fee of £10 will be deducted from the deposit.